Condominium Association & HOA Management
Condo & HOA Management Do’s & Don’ts
Access Real Estate Services provides all of the important management services Associations require. However, we also recognize the key concerns of most Association Boards and also realize that – sometimes it’s not just what you do, but how you do it that matters!
| What We Do | What We Don’t Do |
|---|---|
| Obtain board approval prior to obligating Association funds | Spend Association funds without Board authorization |
| Offer a flat monthly fee | Nickel and dime Associations with hidden fees and charges |
| Respond promptly to phone calls and e-mails | Allow your messages to get lost in voicemail or stuck in an e-mail inbox |
| Provide monthly on site inspections with Board Member(s) | Allow your most valuable asset to deteriorate due to neglect |
| Provide accurate and timely financial statements prepared by our CPA/Owner | Rely on inexperienced or marginally skilled bookkeepers to oversee your finances |
| Provide 24-hour emergency response with direct access to an Access property manager | Wait until Monday to handle your emergency |
Condominium Association & HOA Management Services
Administrative
- Respond to calls and requests by resolving any issues and, if necessary, communicating them to the key contact person on the Board of Directors.
- Attend association meetings and keep records thereof.
- Work with the Association’s legal representatives to resolve litigation & collection matters.
- Act as the interface between the Association Board and the owners of the property.
- Ensure Association is in compliance with annual Reserve Study requirements.
- Maintain appropriate records with respect to all of the foregoing.
Property Maintenance
- Solicit proposals and perform interviews with the following types of vendors: insurance, landscapping, auditors, reserve study, maintenance contracts and other services.
- Oversee the vendor’s performing on-going services and repairs at the property.
- Perform not less than monthly inspections of the property.
- Interface with city and other governmental officials on permits and licenses and governmental compliance.
- Oversee projects as stipulated within annual Reserve Study.
- Oversee capital projects at the property including oversight of contractors within the scope of the management agreement.
- Provide 24 hour emergency response with direct access to an Access Property Manager.
Financial
- Provide monthly financial reports prepared by our CPA/Owner.
- Collect monthly & special assessments
- Pursue the collection of any delinquent charges & fines.
- Pay monthly bills on behalf of the Association.
- Prepare the budgets of the Association.