Condominium Association & HOA Management

Condo & HOA Management Do’s & Don’ts

Access Real Estate Services provides all of the important management services Associations require. However, we also recognize the key concerns of most Association Boards and also realize that – sometimes it’s not just what you do, but how you do it that matters!

What We Do What We Don’t Do
Obtain board approval prior to obligating Association funds Spend Association funds without Board authorization
Offer a flat monthly fee Nickel and dime Associations with hidden fees and charges
Respond promptly to phone calls and e-mails Allow your messages to get lost in voicemail or stuck in an e-mail inbox
Provide on site inspections with Board Member(s) Allow your most valuable asset to deteriorate due to neglect
Provide accurate and timely financial statements Rely on inexperienced or marginally skilled bookkeepers to oversee your finances
Provide 24-hour emergency response Wait until Monday to handle your emergency

Condominium Association & HOA Management Services

Administrative
  • Respond to calls and requests by resolving any issues and, if necessary, communicating them to the key contact person on the Board of Directors.
  • Attend association meetings and maintain records thereof.
  • Work with the Association’s legal representatives to resolve litigation & collection matters.
  • Act as the interface between the Association Board and the owners of the property.
  • Ensure Association is in compliance with annual Reserve Study requirements.
  • Maintain appropriate records with respect to all of the foregoing.
Property Maintenance
  • Solicit proposals and perform interviews with the following types of vendors: insurance, landscaping, auditors, reserve study, maintenance contracts and other services.
  • Oversee the vendors performing on-going services and repairs at the property.
  • Perform periodic inspections of the property.
  • Interface with city and other governmental officials on permits, licenses, and governmental compliance.
  • Oversee projects as stipulated within annual Reserve Study.
  • Oversee capital projects at the property including oversight of contractors within the scope of the management agreement.
  • Provide 24 hour emergency response.
Financial
  • Provide monthly financial reports.
  • Collect monthly & special assessments.
  • Pursue the collection of any delinquent charges & fines.
  • Pay monthly bills on behalf of the Association.
  • Prepare the budgets of the Association.
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